Complexity Simplified

Invoice Reconcier (Creditors/Debtors)

Are you reconciling your debtor’s and creditor’s invoices manually? With Inyathi ’s - debtor’s and creditor’s Invoice Reconciler you will be able to reconcile creditor's invoices received against creditor's invoices paid; or reconcile, debtor's invoices issued against debtor's receipts.  It reconciles 1000 invoices in less than a minute, all with a mouse click! Please watch the demonstration below.  

An example of a Creditor’s invoice recon follows:-
There are two types of creditor invoice reconciliations, the first is where one creditor invoices many times through out a month cycle.  We call these “multiple creditor invoicing”.  The other format is where many creditors invoice once each.  The Creditors reconciler handles both, however it really comes into it’s own with the multiple creditor invoicing as the following reflects.

N.B: the same method of reconciling applies to the debtors reconciliation

As with all Inyathi Software products, the program is user friendly, supported with a host of reports, import/export utilities and lots of value added features.  Some of these are

1. A manual recon override
2. Un-reconcile facility
3. Security and user details
4. Caters for discounts taken, credit notes, over/under paids and mis- matched amounts
5. Month end process
6. On board user manual
7. Export or import from most accounting programs

Your multiple debtors and creditors recon will be simplicity itself. Just import the transactions from your accounting program and let the Reconciler automatically do the matching.  The outstanding invoices reports reflect

1. Invoices issued but not paid
2. Debtors receipts received but not matched against invoices issued
3. Creditors invoices received but not paid
4. Creditors payments made but not matched against creditors invoices received

Other Reports

1. Matched transactions
2. Report on individual transactions
3. And the absolute best, is the creditors and debtors reconciliation statement which reflects all of the above, plus under and over paids, as well as giving the Amount owed to the creditor.  This can be emailed to the creditor or debtor companies from within the program.

The following is an example of a reconciliation statement for one multiple invoice creditor

Reconciliation Statement for – XYZ Company
Invoices Received	Invoices Paid
Ref                   Date                  Amount	Ref                   Date                    Amount
Invoices - Underpaid 1239             05/11/2003     R 2010.00	1239       15/11/2003            R 1900.00
Invoices -  Overpaid 1236            01/11/2003      R100.00	1236       15/11/2003            R   110.00
Invoices -  Paid 1229           15/10/2003         R 400.00   1230           16/10/2003         R  3636.00 1231           17/10/2003         R 100.00 1232           18/10/2003         R  3000.00 1233          19/10/2003        R  1900.00	1229      05/11/2003            R   400.00 1230      05/11/2003            R 3636.00 1231      05/11/2003            R   100.00 1232      06/11/2003            R 3000.00 1233      06/11/2003            R 1900.00
Invoices  -  Outstanding 1234           20/10/2003        R   200.00 1235           21/10/2003        R   1200.00 1245           22/10/2003        R   4900.00 1239           05/11/2003        R   110.00	1236     15/11/2003             R    2.000
Balance due to creditor   R  6390.00	Do you want to email this report to the creditor?  Click Y/N

 

The above reconciliation statement is emailed to the creditor or debtor

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